TERMS AND CONDITIONS OF THE “GEEK JAM” COMPETITION

 

• 1 General Provisions

1. The “Geek Jam” Competition (hereinafter referred to as the “Competition”) is organized by the Vitruvio Foundation (hereinafter referred to as the “Organizer”) with its registered seat in Poznań, in collaboration with the Adam Mickiewicz Institute with its registered seat in Warsaw.
2. Geek Jam is a competition for game creators, enabling them to showcase and prove their skills. It is addressed to both professional game designers and amateurs.
3. As part of the Competition, the Participants are tasked with a proof of concept for a computer game, hereinafter referred to as the “Game.” In order to be admitted to the Competition, the Game must use the sounds, music, and samples from the Polish Radio Experimental Studio Repository, prepared by the Organizer.
4. In order to stimulate the creativity and establish a level playing field for the Participants, the Participants will be provided with additional themes to be artistically interpreted in the Game.
5. Contestants will be working on the Games at a time and place designated by the Organizers, i.e. at the premises of the Poznań International Fair, on October 9-11, 2018 (hereinafter referred to as the “Premises of the Competition”).
6. The Organizer of the Competition hereby represents that the Competition is not a game of chance, a forfeit, a mutual wager or a promo lottery, whose scores are determined by chance, nor does it constitute any other form of a game of chance as per the Gambling Law Act dated November 19, 2009 (Journal of Laws of 2009, No. 201, item 1540 as amended).

 

• 2 Participation Requirements

1. Participation in the Competition is voluntary and free of charge.
2. The Competition is open solely to persons of age.
3. By joining the Competition, the Participant hereby accepts all of the provisions of these Terms and Conditions, including the participation requirements of the Competition. By participating in the Competition, the Participant shall abide by these Terms and Conditions.
4. Games created in the course of the Competition can be created by the Participant teams. The teams should consist of 3-4 persons and include members able to ensure a proper quality of the Game’s code, visuals, as well as sound or incidental music.
5. Smaller/larger teams may be admitted to the Competition by the Organizer provided that they prove their efficiency as smaller/larger teams than specified herein.
6. In order to participate in the Competition, the Participants should fill out the application form by listing the information on the team, its experience to-date, as well as its previous productions and notable achievements.
7. The decision to qualify teams for the Competition is made by the Organizer.

 

• 3 Participation requirements and course of the Competition

1. The Participants shall not be reimbursed for any costs of participation or related expenses incurred with regard to the Competition.
2. The Participants shall provide their own hardware, peripherals, and software required to participate in the Competition. The Organizers shall not provide The Participants with any hardware or software.
3. The Participants shall be fully accountable for any objects that constitute their property or remain in their possession throughout the duration of the Competition (in particular for the computer software). The Participants shall properly supervise the aforementioned personal property by themselves. The Organizer shall be indemnified against any possible damages related to an improper use of, or insufficient supervision over, Participants’ hardware.
4. The Organizers shall not be liable for any technical issues that may occur in the course of the Competition.
5. Any damages arising due to Participants’ fault, related to their participation in the Competition, must be remedied by restoring them to the original condition or by paying a sufficient compensation.
6. During the Competition, it is strictly forbidden to consume alcohol or use or distribute psychoactive and intoxicating substances in the premises of the Poznań International Fair. The Organizers shall have the right to remove the Participant from the venue of the Competition and disqualify the Participant from the Competition upon reasonable suspicion of the Participant’s intoxication with alcohol, psychoactive substances or other intoxicating substances.
7. The Participants shall also wear their Participant IDs throughout the duration of the Competition.
8. The Participants can move freely in the premises of the Competition. The Organizer shall provide the Participants with information as to the ways of passing gate checks and moving in the zones and rooms rendered available to The Participants for the duration of the Competition.
9. The Participants shall leave the premises of the Competition in the same condition in which it was rendered available to the Participants. The Participants shall maintain their work posts clean at all times.
10. Any observed damages that have occurred in the premises of the Competition must be promptly reported with the coordinator of the Competition.

 

• 4 Competition Entries

1. In order to be admitted to the Competition, the submitted Game must meet the following conditions:

1. 1. The work must be created in its entirety during the Competition;
   2. The work cannot be an act of plagiarism, nor can it contain any plagiarized elements;
   3. The work must be connected to at least one among the announced topics and use music excerpts and samples prepared by the Organizer;  
   4. The game must be interactive, i.e. it must enable the player to control it and shape its course;
   5. The Games cannot be prepared prior to the official opening of the Geek Jam Competition. It is also impossible to submit games that are ready and available for use as of the beginning of the Competition.

1. While creating their productions, Participants may use any available game engine, programming language, graphic materials, etc., provided that they are the owners of the copyright or have purchased the necessary licenses or the right to use the copyright to such materials pursuant to the conditions specified by the licensor.
2. Every team can only create one game during the Competition.
3. It is forbidden to implement any codes or algorithms that may be potentially harmful to other users of the computer.
4. The Organizers shall neither verify nor be liable for the legality of the materials used in the productions and the software used by the Participants/Teams for their creation. The Organizers shall not be liable for possible damages resulting from the Participants’ use of illegal software or materials during the Competition.
5. The Participants are strictly forbidden to include illegal, controversial, and otherwise unwelcome content in the productions. Such contents should include, in particular:

1. 1. Pornographic content,
   2. Hate speech content related to race, creed, etc.
   3. Excessively violent content, i.e. more brutal than usually accepted for such games,
   4. Drug-promoting contents.

1. The Organizer of the Competition may disqualify the Competitor in particular if the content of the Game is deemed illegal, offensive to good taste or otherwise incompatible with the theme of the Competition.
2. Competition entries should include:
   1. Working game build,
   2. A short film promo containing at least the game’s logo and a gameplay excerpt,
   3. At least four screen shots presenting the game, including one with a superimposed game logo.
3. Prior to the end of the Competition, the Competitors shall upload the game to the internet platform indicated by the Organizer.
4. The Competition shall end with a presentation of the games created in the course of the contest. The presentation shall take place on November 11, 2018. The exact Competition program shall be published prior to the beginning of the Competition.

 

• 5 Selection of Winners and Presentation of Prizes

1. The Competition Winners shall be selected, and the Prizes shall be awarded, by the Competition Jury appointed by the Organizer and the Adam Mickiewicz Institute and announced to the Participants before the beginning of the Competition.
2. The Jury shall make its selection during the Game Industry Conference based on the games developed by the Participants by the end of the Competition and based on the analysis of the materials that make up the Competition entries.
3. The Organizer shall award up to two Prizes in the form of a co-production agreement and financial contribution to the subsequent work on the game and its development into a full prototype. The subsequent course of action and the production of the game shall be specified in a separate agreement between the Organizer and the winning teams.
4. The basic criterion for the assessment of the submitted Entries shall be their quality, potential for further development, including their playability, and the creative interpretation of the set theme and sound/music samples.
5. The Organizer reserves the right to abstain from awarding Prizes if the Organizer establishes that the submitted Competition entries fail to meet the Competition requirements.
6. The Competition Prizes are non-exchangeable for cash considerations or any other in-kind prizes.

• 6 Intellectual property

1. The Participants of each Competition Team hereby represent that their (co-)Entries shall not breach any third party copyright and that they are original co-works of the Competition Team, i.e. that all copyrights to the Entries are owned by the Competition Team.
2. The Participants represent that they shall assume full and unlimited liability for any third party claims against the Organizer that will be related to the Participant’s participation in the Competition.
3. The Participants hereby agree to the recording and use of their images preserved in the form of pictures and films, in perpetuity and throughout the universe and free of charge, for marketing-, publicity-, and information-related purposes.
4. The Participants hereby authorize the Organizer for the use of the materials related to the presentation of the Entry created in the course of the Competition (in particular screenshots, presentation or its fragments) for internal and promotional purposes, in perpetuity and throughout the universe and free of charge. In particular, the Participants grant the Organizers a free license, valid in perpetuity and throughout the universe, including the right to issue sublicense, to utilize the Entries specified in §4.8.2 and 8.3 above in the following fields of use:

1. 1. Inclusion o the Entries in whole or in part in any publications, software and websites;
   2. Recording and multiplication of the Entries (among others their inclusion into any computer/device memory), copying the Entries using any technique, including print, reprography, magnetic, optical, electronic or other recording using analogue or digital techniques, in any systems or formats, on all carriers, including video carriers, paper or similar carriers, photosensitive carriers, magnetic and optical carriers, disks, memory sticks, computer carriers and other carriers, regardless of the carrier capacity and encoding/decoding technique;
   3. Rendering the Entries publically available in a way that shall enable anyone to access the Entries at a desired time and place, including via ICT networks, data bases, servers or other devices and systems, including third parties, in a closed or open circulation and regardless of any territorial limits;
   4. use fragments of the Entries for promotion- and publicity-related purposes,

1. The Participants shall allow the Organizers to introduce changes and abridgements to the Entries, as well as to scale and reframe the Entries, use the Entries in whole or in parts, or as fragments in other works.
2. For the awarded Entries, the future application of copyright and intellectual property rights shall be regulated by a separate agreement signed between the Winners and the Organizer, referred to in §5.3 of these Terms and Conditions.

 

• 7 Processing of Personal Data  

1. Pursuant to Art. 13 of the REGULATION (EU) 2016/679 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL dated April 27,  2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (Official Journal of the European Union, L 119/1 dated May 4, 2016), hereinafter referred to as the “GDPR,” the Organizers hereby represent as follows:

1) The Vitruvio Foundation with its registered seat in Poznań, Wierzbięcice 57/2, 61-547 Poznań, is the legal administrator of the Participants’ personal data.

2) The Participants may contact the Personal Data Administrator by sending an e-mail to: kuba@gic.gd:

3) The Participants’ data shall be processed with regard to concluding, performing and settling an agreement as pursuant to Art. 6.1.b of the GDPR,

4) The Participants’ personal data shall be kept by the Administrator throughout the term and settlement period of the Agreement and during the obligatory record-keeping period set in accordance with separate provisions,

5) The Participants’ personal data shall be received by the Adam Mickiewicz Institute as the partner of the Competition, the providers of IT systems and software services of the Administrator, external provides of services to the Administrator and entities authorized to obtain personal data in accordance with legal provisions (including public administration bodies),

6) The Participants have the right to access their personal data, the right to edit, delete, and limit its processing, as well as the right to transfer their personal data and appeal in cases specified in the provisions of the GDPR,

7) The Participants have the right, at any time, to revoke their consent to have your personal data processed, without prejudice to the Organizer’s right to process your personal data before the Participant has revoked their consent,

8) The Participants have the right to appeal with the Chairperson of the Personal Data Protection Office should they decide that the processing of their personal data has violated the GDPR provisions.

 

• 8 Final Provisions  

1. The Organizers reserve the right to interrupt or cancel the Competition, and to amend these Terms and Conditions, provided that the Organizers notify Participants of any such amendments in the same way in which the Organizers have published these Terms and Conditions.
2. The Organizers shall not be liable for any damages caused by the cancellation or change of the dates of the Competition, and any participant or third party claims related to such changes are hereby waved.
3. Any infringements of these Terms and Conditions, in particular the listing of untrue personal data, and the violation of good practices and legal regulations, may result in the Organizer’s decision to exclude a given Participant from the Competition and the forfeiture of the Participant’s right to their Prize.